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GST Sales Invoicing Software

Bill What You Delivered, Without Typing It Twice.

Build GST invoices from one or more delivery challans, or bill directly. Tax is applied by place of supply, the sale posts to your books, and the customer’s balance is ready for collection.

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AYBN ERP — From Lead to Ledger, Everything Connected.

What happens when you save an invoice
  1. Challans selectedLines and quantities come across
  2. GST appliedCGST and SGST, or IGST, by place of supply
  3. Number assignedFrom the invoice book you choose
  4. Books updatedSales and tax journal posted
  5. Balance dueReady to settle with a receipt
The problem

Separate billing tools do not know what was delivered.

When invoices are typed from challans, every bill is a chance to get the quantity, price or tax wrong.

  • Retyping delivery details

    Each invoice is keyed in again from the challans, line by line.

  • Wrong tax split

    CGST, SGST and IGST are chosen by hand, and inter-state sales get the wrong one.

  • Invoice delays

    Billing waits until someone collects all the challans for a customer.

  • Books that lag behind

    Sales are entered into accounting later, so dues and GST figures are out of date.

The AYBN ERP solution

Invoices built from deliveries, posted to the books as you save.

In AYBN ERP an invoice picks up the challans behind it, checks that it does not bill more than was delivered, applies GST by place of supply and posts its own journal. Payments then settle it against the customer’s account.

Receives: Delivery challans (with their items, quantities, store and batch), customer records and tax rates.

Feeds: The balance due goes to receivables and payments, sales and tax post to accounting, and GST reports read the same figures.

AYBN ERP — From Lead to Ledger, Everything Connected.

Key features

What you can do with Sales Invoicing in AYBN ERP

The capabilities that matter most day to day, each connected to the rest of the ERP.

  • Invoices from challans

    Select one or more delivery challans and the invoice lines come across. You cannot bill more than was delivered.

    Learn more about Invoices from challans

  • Direct invoices

    Bill without a challan when you need to; stock goes out with the invoice.

  • GST by place of supply

    CGST and SGST, or IGST, applied to each invoice by place of supply.

  • e-Invoice and e-Way Bill

    Generate and cancel IRNs and e-Way Bills from the invoice, through your GST Suvidha Provider (GSP), using your own GSP credentials.

    Learn more about e-Invoice and e-Way Bill

  • Number series

    Invoice books keep numbering consistent within each financial year.

  • Automatic journals

    Each invoice posts its sales and tax journal. Cancelling an invoice reverses its journal and stock.

  • Protected invoices

    Invoices linked to challans, or with an e-Invoice IRN, are locked against edits that would break them.

  • Sales returns and credit notes

    Record returns and credit notes, posted to the customer’s account and your books.

  • Branded invoice print

    Print GST invoices with your logo and layout, or save them as PDF.

Upcoming in Sales Invoicing

Upcoming

  • Invoice emails

    Upcoming

    Invoices will be sent from your own domain, with templates, preview, resend and delivery tracking.

  • WhatsApp invoice updates

    Upcoming

    Customers will receive invoice updates on WhatsApp, through an authorised WhatsApp Business provider.

  • Payment links

    Upcoming

    You will be able to send a payment link with the invoice, through a supported payment provider.

Get Updates on Sales Invoicing

See Sales Invoicing in a guided demo

We will walk through it with your own products, customers and documents.

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Workflow

From delivery to the books in one save.

The invoice sits in the middle of the sales flow: it takes what was delivered and hands the balance to collections and the tax to your books.

The Sales Invoicing workflow

  1. Sales Order
  2. Delivery Challans
  3. Sales Invoice
  4. e-Invoice / e-Way Bill
  5. Payment
  6. Accounting & GST

  1. Sales order

    The order records what the customer wants.

  2. Delivery challans

    Goods leave in one or more challans; stock goes out as they do.

  3. Sales invoice

    One invoice picks up one or more challans, with GST applied by place of supply.

  4. e-Invoice and e-Way Bill

    Generate the IRN and e-Way Bill from the invoice through your GSP.

  5. Payment

    A receipt settles the invoice, fully or in part, and the customer ledger updates.

  6. Accounting and GST

    The sales and tax journal is already posted, and GST reports read the same figures.

Inside AYBN ERP

GST registers built from your invoices.

Sales invoices feed GSTR-1, B2B and B2C registers, HSN summaries and e-Invoice registers directly.

Book a DemoTalk to Sales
AYBN ERP GST reports hub: GSTR-1, GSTR-3B, GSTR-2A/2B reconciliation, sales and purchase GST reports, e-Invoice and e-Way Bill registers
GST reports in AYBN ERP: the sales registers and e-Invoice and e-Way Bill registers read the invoices you raise. Demo data.
Business benefits

What it means for your business

  • Reduce billing errors

    Lines come from the challans, so quantities match deliveries.

  • Speed up invoicing

    Bill several challans in one invoice, in one step.

  • Get GST right

    Tax is split by place of supply on every invoice.

  • Books that are current

    Every invoice posts its own journal as you save it.

  • Cleaner collections

    Each invoice’s balance is ready to settle with a receipt.

Related modules

Every module works on the same customers, items and accounts. Follow the chain to see how the work moves on.

Where invoicing sits in AYBN ERP

  1. Leads
  2. Quotationsnot linked yet
  3. Sales Orders
  4. Delivery
  5. Sales Invoicing
  6. Payments
  7. Accounting
  8. GST
  9. Reports

Quotations and sales orders are not linked yet: today the order is entered separately, using the same customer and item records. Creating the order from an accepted quotation is upcoming. From the order onwards, every document carries its details into the next.

See every CRM & Sales featureRead the Sales invoices documentation

Guides and articles

Practical guides related to Sales Invoicing

All gst guides

FAQ

Sales Invoicing: common questions

Can I make one invoice from several delivery challans?

Yes. Select one or more challans for the customer and the invoice lines come across. AYBN ERP checks that the invoice does not bill more than was delivered.

Can I invoice without a delivery challan?

Yes. You can bill directly; in that case stock goes out with the invoice.

How does AYBN ERP decide between CGST/SGST and IGST?

By place of supply. Intra-state sales get CGST and SGST, and inter-state sales get IGST.

Does AYBN ERP generate e-Invoices and e-Way Bills?

Yes, through a GST Suvidha Provider (GSP) using your own GSP credentials. You can generate and cancel IRNs and e-Way Bills from the invoice.

Can I change an invoice after it is created?

Invoices that other records depend on are protected: for example, invoices linked to challans, with an e-Invoice IRN, or with returns against them cannot be edited. You can cancel an invoice, which reverses its stock and journal, and enter a corrected one.

Can I email invoices to customers from AYBN ERP?

Not yet. Invoice emails from your own domain are upcoming. Today you can print invoices or save them as PDF to send.

See How AYBN ERP Can Connect This Workflow

Bring your sales, inventory, accounting, GST and payments together in one connected ERP.

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