Books That Keep Themselves Up to Date.
Accounting in AYBN ERP is built from the same orders, deliveries, invoices and payments your team already records. Every sale, purchase, expense and payment posts its own journal.
AYBN ERP — From Lead to Ledger, Everything Connected.
- Business transactionInvoice, bill, expense or payment
- Journal entryPosted automatically
- LedgersCustomer, supplier and general
- Financial reportsTrial balance, P&L, balance sheet
Accounting kept apart from operations is always behind.
When the accountant re-enters sales and purchases, the books are only as current as the last data-entry day.
Re-entry of every transaction
Invoices and bills are typed again into accounting software.
Books that lag
Profit and dues are only known at month end, after reconciliation.
Numbers that disagree
Sales reports, GST figures and the books come from different places.
Disconnected departments
Sales, stores and accounts each keep their own version of the truth.
From Lead to Ledger, everything connected.
In AYBN ERP the books are not a separate system. Invoices, purchases, returns, expenses and payments post their own journals as they are saved, and every report reads the same entries.
Receives: Sales invoices, purchase invoices, returns and notes, expenses, receipts and payments, plus your manual journals.
Feeds: Ledgers, trial balance, P&L, balance sheet, cash flow and fund flow, and the same tax amounts feed GST reports.
AYBN ERP — From Lead to Ledger, Everything Connected.
What you can do with Accounting in AYBN ERP
The capabilities that matter most day to day, each connected to the rest of the ERP.
Chart of accounts
Account groups and ledgers for your business, with opening balances and financial years.
Automatic journals
Invoices, purchases, receipts, payments, expenses and returns post their own journal entries.
Journal entries
Record adjustments as journal vouchers, and review them in the journal register.
Expenses
Record business expenses with the bill attached, posted to your books.
Ledgers and books
Account and general ledgers, day book, cash book and bank book from the same entries.
Trial balance
Check that your books balance for the period you choose.
Profit and loss
Profit and loss for any period, and a periodic P&L to compare months.
Balance sheet
A balance sheet built from the same posted entries.
Cash flow and fund flow
Cash flow and fund flow statements for a clear cash position.
Upcoming in Accounting
UpcomingBank reconciliation
UpcomingYou will match bank statement lines to the entries in your books.
Stock-adjustment and production cost postings
UpcomingStock adjustments and production costs will post to the books automatically.
See Accounting in a guided demo
We will walk through it with your own products, customers and documents.
Four sources, one set of books.
Sales, purchases, expenses and payments each post their own journal, so the ledger and reports are always current.
- Sales
- Purchases
- Expenses
- Payments
The Accounting workflow
- Ledger
- Accounting
- Reports
Sales
Invoices, returns and credit notes post sales and output tax.
Purchases
Purchase invoices, returns and debit notes post purchases and input tax.
Expenses
Each expense posts to its expense account, with the bill attached.
Payments
Receipts, payments and transfers post to cash or bank.
Ledger and reports
Every ledger and statement reads the same posted entries.
The reports your accountant asks for, always current.
Trial balance, P&L, balance sheet, cash flow, fund flow, day book and ledgers are built from entries that post as your team works.
- SalesSales registers and income analysis
- OrdersCompleted and pending orders
- OutstandingReceivables and payables
- PaymentsCash book and bank book
- InventoryStock valuation and minimum stock
- CustomersCustomer ledgers and dues
- GSTGSTR-1, GSTR-3B and ITC
- ProfitabilityProfit and loss, periodic P&L
- Business performanceRatios, balance sheet and fund flow
What the reports cover, and where each figure comes from. Export financial reports to Excel.
What it means for your business
Reduce manual data entry
No re-typing of invoices, bills or payments into accounting.
Current books every day
Journals post as transactions are saved.
Numbers that agree
Sales, GST and financial reports read the same entries.
Give management better visibility
Profit, cash and dues are available whenever they are needed.
Practical guides related to Accounting
- Guide · Accounting
Accounting workflows that keep the books current
How to keep books up to date as a by-product of daily work: automatic postings, a short monthly close and the checks that catch errors early.
6 min read - Article · GST
GST accounting: how output tax and input tax credit flow through your books
How GST is recorded in the books: output tax on sales, input tax credit on purchases, CGST, SGST and IGST ledgers, set-off, and agreeing with returns.
7 min read - Comparison · Comparisons
Integrated ERP vs separate accounting, billing and inventory software
How an integrated ERP differs from separate billing, inventory and accounting tools: data flow, reconciliation, flexibility, cost and when each fits.
6 min read
Accounting: common questions
Do I need separate accounting software with AYBN ERP?
AYBN ERP includes accounting: chart of accounts, journals, ledgers, trial balance, P&L, balance sheet, cash flow and fund flow, built from the transactions you record.
Are journal entries created automatically?
Yes. Sales invoices, purchase invoices, returns, expenses, receipts and payments post their own journal entries. You can add manual journal vouchers for adjustments.
Can I enter opening balances?
Yes. Opening balances can be entered for your accounts, and books are kept by financial year.
Can I export accounting reports to Excel?
Yes. Financial reports can be exported to Excel.
Does AYBN ERP do bank reconciliation?
Not yet. Bank reconciliation is upcoming. Today receipts and payments are matched to invoices as you record them, and the bank book shows every bank entry.
See How AYBN ERP Can Connect This Workflow
Bring your sales, inventory, accounting, GST and payments together in one connected ERP.