Learn, evaluate and get set up
Practical guides for running sales, stock, accounts and GST, and everything you need to learn AYBN ERP.
Resource sections
Guides
12 practical guides to running the business.
GST & business articles
13 articles on GST, stock, accounts and more.
Comparisons
3 fair comparisons of ways to run the business.
Documentation
Step-by-step help for 15 topics.
FAQs
40 short answers, searchable.
Product updates
What changed in AYBN ERP, and when.
Case studies
Real customer stories, published with permission.
Guides and articles by topic
Each topic collects the guides, articles and comparisons for one part of the business, with the AYBN ERP pages that cover it.
GST
Plain-language GST guides for businesses: e-Invoice and e-Way Bill, GSTR-2B reconciliation, GST accounting entries and a monthly GST routine.
5 piecesAccounting
Practical accounting guides for growing businesses: keeping the books current, allocating payments to invoices, and the monthly reports an owner should read.
3 piecesInventory
Inventory guides for multi-godown businesses: stock control, batch and serial tracking, valuation methods and how to reduce stock discrepancies.
4 piecesSales & CRM
Guides for the sales side of the business: tracking leads, quotations vs sales orders, partial deliveries, delivery challans and following up what is pending.
5 piecesProcurement
Procurement guides for growing businesses: the purchase order process, recording supplier bills so stock, cost and ITC agree, returns and paying on time.
2 pieces- Upcoming
Manufacturing
Manufacturing guides for small producers: what a bill of materials contains, how it drives material planning, production and costing, and mistakes to avoid.
1 piece - Upcoming
Service management
Guides for service and repair businesses: running every job on a job card, from intake and diagnosis to estimate, approval, parts, billing and service history.
1 piece Business software
Guides to choosing and implementing ERP software: map your lead-to-ledger process, test with real transactions, move off spreadsheets and plan go-live.
4 piecesComparisons
Fair comparisons of ways to run a business: ERP vs spreadsheets, integrated ERP vs separate accounting and inventory tools, and stock registers vs software.
3 pieces
Practical business guides
Choosing an ERP, mapping your processes, and running leads, sales, purchasing, inventory, accounting and GST well, plus manufacturing and service guides ahead of those upcoming modules.
- Guide · Business software
How to choose an ERP for a growing business
A practical checklist for choosing ERP software: map your workflow, test real transactions, check controls and GST support, and ask what is live versus planned.
7 min read - Guide · Business software
Map your lead-to-ledger process before you change software
How to map the journey from enquiry to accounts in your business, find the hand-offs that lose information, and decide what each step should record.
6 min read - Guide · Sales & CRM
Managing sales orders, partial deliveries and billing
How to keep track of what each customer ordered, what has been delivered and what is still to bill, when orders are delivered in parts.
6 min read - Guide · Inventory
Inventory control across godowns, batches and serial numbers
How to set up stock locations, decide when to use batches or serial numbers, and keep stock records that agree with invoices and the books.
7 min read - Guide · Accounting
Accounting workflows that keep the books current
How to keep books up to date as a by-product of daily work: automatic postings, a short monthly close and the checks that catch errors early.
6 min read - Guide · GST
A monthly GST routine for growing businesses
A practical monthly routine for GST: check source documents, reconcile purchases with GSTR-2B, review ITC, prepare GSTR-1 and GSTR-3B, and keep records.
7 min read - Guide · Business software
Moving business operations off spreadsheets
How to move orders, stock, dues and accounts from spreadsheets into one system without disrupting the business: what to move first and how to check it.
6 min read - Guide · Sales & CRM
Lead management for small businesses: a simple system that works
How a small business can track enquiries without a heavy CRM: what to record for each lead, how to run follow-ups, and when to close a lead.
6 min read - Guide · Inventory
How to reduce stock discrepancies across godowns
Why book and physical stock drift apart, and a routine of transfer documents, regular counts, recorded adjustments and minimum levels that keeps them together.
6 min read - Guide · Procurement
The purchase order process: from requirement to supplier payment
A step-by-step purchase order process for growing businesses: raising and approving orders, receiving goods, matching the supplier bill, and paying on time.
6 min read - Guide · Manufacturing
Bill of materials: what it is and how to build one
What a bill of materials contains, single-level and multi-level BOMs, how a BOM drives material planning, production and costing, and the mistakes to avoid.
6 min read - Guide · Service management
Service job cards: running a repair workflow from intake to invoice
How a service or repair business can run every job on a job card: intake, diagnosis, estimate and approval, parts, completion, billing and service history.
6 min read
Understand the processes behind the software
e-Invoice, e-Way Bill, GSTR-2B reconciliation, GST accounting, quotations and orders, delivery challans, stock valuation, receivables and reporting.
- Article · GST
e-Invoicing under GST: how IRN generation works
What e-invoicing under GST is, how an invoice is registered to get an IRN and QR code, how GSPs fit in, and what happens when an invoice needs to change.
6 min read - Article · GST
e-Way Bills: when they are needed and how they connect to invoices
A plain explanation of the GST e-Way Bill: what it is for, when it is generally needed, what information it carries and how it relates to the invoice.
5 min read - Article · GST
Reconciling purchases with GSTR-2B
Why reconciling your purchase register with GSTR-2B matters for input tax credit, how to do it each month, and how to handle common mismatches.
7 min read - Article · Inventory
Batch and serial tracking: which one does your business need?
The difference between batch tracking and serial number tracking, when each is worth the extra data entry, and how they help with cost, returns and warranty.
5 min read - Article · Accounting
Keeping receivables accurate with payment allocation
Why customer balances drift, how allocating each receipt to specific invoices keeps receivables accurate, and how to handle advances and part payments.
5 min read - Article · Sales & CRM
Sales operations: always knowing what is pending
The three pending lists every sales team needs (to deliver, to bill and to collect) and how to keep them accurate without manual registers.
4 min read - Article · Procurement
Purchase operations: getting stock, cost and ITC right
How to record supplier invoices so that stock, item cost, supplier dues and input tax credit all agree, and how to handle purchase returns.
5 min read - Article · Accounting
The reports a business owner should read every month
A short list of monthly reports that tell a business owner how the business is really doing: profit, cash, dues, stock and GST.
5 min read - Article · Business software
ERP implementation: a practical go-live checklist
A practical checklist for implementing ERP in a growing business: pick a start date, prepare masters and opening balances, train by role and run in parallel.
6 min read - Article · Sales & CRM
Quotation vs sales order: what each document does
A quotation is an offer; a sales order records what the customer has agreed to buy. How the two differ, what each should contain and how one leads to the other.
5 min read - Article · Sales & CRM
Delivery challans: when to use one and how it links to the invoice
What a delivery challan is, when goods generally move on one under GST, what it should contain, and how challans connect to invoices and stock.
6 min read - Article · Inventory
Inventory valuation methods: FIFO, weighted average and batch cost
How the main stock valuation methods work, why the method changes your profit and closing stock, and what to check so your stock value can be trusted.
6 min read - Article · GST
GST accounting: how output tax and input tax credit flow through your books
How GST is recorded in the books: output tax on sales, input tax credit on purchases, CGST, SGST and IGST ledgers, set-off, and agreeing with returns.
7 min read
Compare ways of running the business
Ways of working compared fairly, never named products, including where the simpler option is enough.
- Comparison · Comparisons
ERP vs spreadsheets: an honest comparison for growing businesses
Where spreadsheets work well, where they break down as a business grows, and what an ERP changes, including the cost and effort of switching.
6 min read - Comparison · Comparisons
Integrated ERP vs separate accounting, billing and inventory software
How an integrated ERP differs from separate billing, inventory and accounting tools: data flow, reconciliation, flexibility, cost and when each fits.
6 min read - Comparison · Comparisons
Manual stock registers vs inventory management software
A fair comparison of paper or spreadsheet stock registers and inventory software: accuracy, multiple godowns, batches and serials, valuation, effort and cost.
5 min read
Recently in AYBN ERP
e-Invoice permissions and cess on documents
Tighter control over who can generate and cancel e-Invoices and e-Way Bills, and clearer cess.
Tax engine, GST reports and ITC
A new tax engine with TDS, TCS and cess, plus the GST reports and ITC module.
Accounting reports, returns and account security
The accounting reports module, returns and notes, and email verification for new accounts.
Explore what AYBN ERP does
See every capability, with upcoming items clearly labelled.