Every Rupee Matched to the Right Invoice.
Record a receipt or payment once, settle one or more invoices with it, and see straight away who owes what.
AYBN ERP — From Lead to Ledger, Everything Connected.
- Receipt recordedCash or bank
- Invoices settledOne or more, fully or in part
- Advance keptAny excess stays as an advance
- Ledger updatedCustomer’s balance changes
- Journal postedCash or bank and the customer
Payments that are not matched to invoices are hard to chase.
When receipts are logged in a separate book, nobody knows which invoices are actually paid.
Payment tracking problems
Part payments and advances are tracked in notes and spreadsheets.
Unclear dues
Sales chases customers who have already paid, and misses those who have not.
Cash and bank out of step
Cash and bank books are updated separately from invoices.
Receipts and payments that settle the invoices behind them.
In AYBN ERP a receipt or payment is allocated to invoices or bills as you record it, any excess stays as an advance, and the journal posts to cash or bank.
Receives: Sales invoices and purchase invoices with their balances due, and your bank accounts.
Feeds: Receivables, payables, customer and supplier ledgers, cash book, bank book and the books.
AYBN ERP — From Lead to Ledger, Everything Connected.
What you can do with Banking & Payments in AYBN ERP
The capabilities that matter most day to day, each connected to the rest of the ERP.
Bank accounts
Your company bank accounts and your customers’ and suppliers’ bank details in one place.
Customer receipts
Record a receipt once and settle one or more invoices with it, with advances kept.
Supplier payments
Pay suppliers against one or more bills, by cash or bank, with independent approval before posting where your policy asks for it, and supplier advances applied to later bills.
Payment tracking
See how much of each invoice is paid and what is still due, with dues on your dashboard.
Receivables and payables
Receivables and payables reports with ageing.
Cash and bank transfers
Move money between cash and bank accounts with transfer entries.
Cash book and bank book
Cash book, bank book and cash flow from the same entries.
Upcoming in Banking & Payments
UpcomingBank statement import
UpcomingYou will import bank statements from CSV or Excel files.
Bank reconciliation
UpcomingYou will match statement lines to receipts and payments, including partial and grouped matches.
Payment links and online collection
UpcomingYou will send a payment link and see the receipt settle the invoice, through a supported payment provider.
Connected bank accounts
UpcomingYou will link supported bank accounts for automatic sync.
See Banking & Payments in a guided demo
We will walk through it with your own products, customers and documents.
How a payment flows through AYBN ERP.
The receipt does three jobs at once: it settles invoices, updates the ledger and posts to your books.
The Banking & Payments workflow
- Invoice
- Payment
- Receivable / Payable
- Ledger
- Accounting
Invoice
Each sales or purchase invoice carries its balance due.
Payment
Record a receipt or payment and allocate it to one or more invoices.
Receivable or payable
Balances update straight away; any excess is kept as an advance.
Ledger
The customer or supplier ledger shows the payment.
Accounting
The payment journal posts to cash or bank.
See who owes what, and what you owe.
Receivables and payables with ageing, customer and supplier ledgers, and dues on the dashboard all come from the same allocations.
- ReceivablesWhat each customer owes, with ageing
- PayablesWhat you owe each supplier, with ageing
- Party ledgersEvery invoice and payment per party
- Cash and bank booksEvery cash and bank entry
- DashboardDebtor and creditor dues
Diagram of where a recorded payment appears. See the real screens in a guided demo.
What it means for your business
Improve payment follow-up
See exactly which invoices are unpaid, and how old they are.
Less reconciliation effort
Receipts are matched to invoices as you record them.
Clear cash position
Cash book, bank book and cash flow from the same entries.
Accurate customer records
Ledgers show every invoice and payment for each party.
Practical guides related to Banking & Payments
- Article · Accounting
Keeping receivables accurate with payment allocation
Why customer balances drift, how allocating each receipt to specific invoices keeps receivables accurate, and how to handle advances and part payments.
5 min read
Banking & Payments: common questions
Can one receipt settle several invoices?
Yes. Allocate a receipt to one or more invoices, fully or in part. Any amount left over is kept as an advance.
Can I pay a supplier against several bills?
Yes. A supplier payment can settle one or more bills, by cash or bank.
Can I see receivables and payables ageing?
Yes. Receivables and payables reports show what is due with ageing, and dues appear on the dashboard.
Can I record transfers between cash and bank?
Yes. Transfer entries move money between cash and bank accounts.
Can AYBN ERP import bank statements or reconcile my bank?
Not yet. Bank statement import and bank reconciliation are upcoming. Today the bank book shows every bank entry you record.
See How AYBN ERP Can Connect This Workflow
Bring your sales, inventory, accounting, GST and payments together in one connected ERP.