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For Electronics & IT Businesses

Every Serial Number, Every Store, Every Invoice in One Place.

Keep a serial register for laptops, devices and components, stock across stores, orders and partial deliveries, and GST invoices with e-Invoice, in one connected ERP.

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AYBN ERP — From Lead to Ledger, Everything Connected.

Selling serialised stock in AYBN ERP
  1. Purchase invoiceStock in, by store and batch
  2. Serial registerGenerate a range in one step
  3. Customer orderPending quantity per line
  4. DeliveryFrom the right store
  5. Invoicee-Invoice through your GSP
Electronics & IT Businesses: the challenges

Where electronics and IT businesses lose control.

High-value, serial-numbered products with warranty obligations leave no room for a lost serial number or a missed invoice.

  • Serial numbers in a spreadsheet

    A separate file of serials drifts away from the stock it describes, and duplicates creep in.

  • Hundreds of serials typed by hand

    A shipment of 200 units means 200 serial numbers keyed one at a time.

  • Stock spread across stores and branches

    The showroom, warehouse and branch each keep their own count.

  • Project orders delivered in parts

    Large orders for offices and institutions ship in lots, and billing has to follow.

  • Warranty and service calls without history

    When a customer calls about a unit, nobody can see what was sold to them and when.

How it works

From serialised stock to the customer, then after-sales service.

The sales side runs in AYBN ERP today. The after-sales side, service and warranty, is on the roadmap and will build on the same customer and serial records.

  • StepAvailable today
  • StepUpcoming
  • Not linked yet

Selling serialised products

  1. Purchase
  2. Serial Number Inventory
  3. Customer Order
  4. Delivery
  5. Invoice
  6. Payment

After-sales service

  1. Service Job (upcoming)
  2. Warranty / Repair (upcoming)
  3. Parts (upcoming)
  4. Service Invoice
  5. Payment

Steps with a clock are upcoming. Invoices and payments are live today; billing a service job from its parts and charges is upcoming.

  1. Purchase

    The supplier’s bill adds stock to the store you choose, with its cost and GST.

    Purchase Invoicing module page

  2. Serial number inventory

    Keep a serial register per item, generate a range in one step, and stop duplicates within an item.

    Serial Tracking module page

  3. Customer order and delivery

    Record the order and deliver it in lots from any store, with pending quantity per line.

    Sales Orders module page

  4. Invoice and payment

    Invoice from the challans, generate the e-Invoice and e-Way Bill through your GSP, and allocate the payment.

    Sales Invoicing module page

  5. Serials on documents

    Upcoming

    Serial numbers will be captured on purchases, challans and invoices, and traced to the customer.

  6. Service, warranty and parts

    Upcoming

    Service jobs will check warranty by serial, track repairs and parts, and bill the job.

    Service Management module page

Entered once: Customers, items and stores are shared by every document, so the order, the challan and the invoice carry the same details without retyping. Service and warranty will use the same customer and serial records when they arrive.

AYBN ERP for electronics and IT businesses

The AYBN ERP capabilities behind an electronics and IT business.

Each one answers a specific problem of selling serialised, high-value products.

  • Serial register per item

    Problem: Serial numbers live in a separate spreadsheet.

    Serial numbers belong to the item record, unique within the item.

    Learn more about Serial Tracking

  • Bulk serial generation

    Problem: Hundreds of serials are typed by hand.

    Generate up to 5,000 serials from a prefix, start number, count and suffix, and preview before saving.

    Learn more about Serial Tracking

  • Multi-store stock and transfers

    Problem: Showroom, warehouse and branch stock are counted separately.

    Stock by store and batch, with transfers between stores.

    Learn more about Inventory

  • Orders with partial deliveries

    Problem: Project orders ship in lots and billing loses track.

    Pending quantity per line, and invoices built from the challans.

    Learn more about Sales Orders

  • e-Invoice and e-Way Bill

    Problem: IRNs and e-Way Bills are generated on a separate portal.

    Generate and cancel them from the invoice through a GST Suvidha Provider, with your GSP credentials.

    Learn more about GST

  • Customer ledger and receivables

    Problem: Outstanding amounts from corporate customers are chased by hand.

    Receipts allocated across invoices, with receivables ageing per customer.

    Learn more about Banking & Payments

Upcoming for electronics and IT businesses

Upcoming

  • Serial traceability

    Upcoming

    Problem: Nobody can say which customer has which unit.

    Serials will be captured on purchases, challans and returns, and traced from purchase to customer.

  • Service, warranty and parts

    Upcoming

    Problem: Warranty and repair calls start without history.

    Service jobs will check warranty and history by serial, track repairs and parts, and bill the job.

    Learn more about Service Management
Get Updates for Electronics & IT Businesses
Business benefits

What AYBN ERP means for electronics and IT businesses

  • Serials with the stock

    The serial register lives with the item, not in a separate file.

  • Hours of typing saved

    Generate a full range of serials for a shipment in one step.

  • Faster order processing

    Orders flow into challans and invoices without retyping lines.

  • e-Invoices from the invoice

    No re-entry on a separate portal for IRN and e-Way Bill.

  • Stock across every location

    Showroom, warehouse and branch stock in one view.

  • Ready for service

    Customer and serial records are in place for service and warranty when they arrive.

Before and after

Electronics and IT before AYBN, and with AYBN ERP.

Electronics & IT Businesses: how work is done before AYBN, and with AYBN ERP
Before AYBNWith AYBN ERP
Serial numbers in a spreadsheetA serial register per item, with no duplicates within the item
Serials typed one by oneSerial ranges generated in one step
Each location counts its own stockStock by store, with transfers between them
IRN and e-Way Bill generated on a portale-Invoice and e-Way Bill from the invoice, through your GSP
Unit history searched in old invoicesSerial traceability from purchase to customerUpcoming
Repairs tracked on paper job cardsService jobs with warranty, parts and billingUpcoming
Use cases

How electronics and IT businesses use AYBN ERP day to day

Practical jobs your team can do in AYBN ERP.

  • Receiving a shipment of laptops

    Enter the supplier bill, then generate the serial range for the units in one step.

  • Supplying an office project

    Take the order once and deliver it in lots as stock arrives, then invoice from the challans.

  • Moving stock to a branch

    Transfer units from the warehouse to the showroom or a branch with a transfer document.

  • Invoicing a corporate customer

    Raise the GST invoice and generate the e-Invoice and e-Way Bill through your GSP.

  • Upcoming

    Handling a warranty call

    Service jobs will look up warranty and history by serial number.

Explore the modules

The AYBN ERP modules behind this workflow

Each module works on the same customers, items, stores and accounts.

See every industry solution

Guides and articles

Guides for electronics and IT businesses

Browse all guides by topic

FAQ

Electronics & IT Businesses: common questions

Can I generate serial numbers in bulk?

Yes. Enter a prefix, a start number, a count and a suffix to generate up to 5,000 serials at a time, and preview them before saving. Each serial is unique within its item.

Are serial numbers recorded on invoices and challans?

Not yet. Today serial numbers are kept in a register per item and linked to opening stock. Capturing them on purchases, challans, invoices and returns, and tracing them to the customer, is upcoming.

Does AYBN ERP generate e-Invoices?

Yes, through a GST Suvidha Provider (GSP). With your GSP credentials, you generate and cancel the e-Invoice (IRN) and e-Way Bill from the sales invoice.

Does AYBN ERP handle repairs and warranty?

Not yet. Service Management, with job sheets, warranty checks by serial, parts and service billing, is upcoming.

See how AYBN ERP can run your electronics and IT business.

We will walk through your serialised stock, stores, orders and e-Invoices in a guided demo.

Book a DemoTalk to Sales