Buy, Sell and Collect Without Losing Track of a Rupee.
AYBN ERP connects your suppliers, stock, customer orders, deliveries, invoices and collections, so you always know what you owe, what you are owed and what your stock is worth.
AYBN ERP — From Lead to Ledger, Everything Connected.
- Supplier billStock in, with its cost
- Customer orderWhat the buyer wants
- DeliveryChallan from the right store
- InvoiceGST worked out for you
- CollectionReceivables cleared
Where trading businesses lose margin and money.
A trading business lives on the gap between what it buys and what it sells, and on getting paid. Both are hard to see when buying and selling sit in different places.
Buying and selling in separate books
Purchases are entered by one person, sales by another, and stock is worked out in between.
Margins seen only at year end
Profit is known when the accountant closes the books, not while trades are happening.
Supplier dues missed
Which supplier bills are due, and which payments cover which bills, is tracked by hand.
Customer credit out of control
Outstanding amounts per customer, and how old they are, are not visible at a glance.
Returns that break the stock count
Goods returned by customers or to suppliers are noted, but stock and GST are not corrected.
Every trade, from the supplier to the collection.
The supplier’s bill, the customer’s order, the delivery and the invoice are linked documents, so stock, payables and receivables update themselves.
The trading workflow in AYBN ERP
- Supplier
- Purchase Order
- Goods Receipt
- Purchase Invoice
- Inventory
- Customer Order
- Delivery
- Sales Invoice
- Collection
Supplier
One supplier record with GSTIN, addresses and bank details, used on every bill and payment.
Purchase Invoicing module pagePurchase order
Raise the order, have it approved by someone else, and receive the goods against it in one or more lots.
Purchase Orders module pagePurchase invoice
The supplier’s bill, created from the receipts or entered directly, records the stock cost and GST and posts to payables, with a due date from credit days.
Purchase Invoicing module pageInventory
Stock by store and batch, with the stock valuation report at weighted average purchase cost.
Inventory module pageCustomer order and delivery
Record the order, deliver it in full or in parts, and see pending quantity.
Sales Orders module pageSales invoice
Invoice from the delivery challans, or directly, with GST worked out and the journal posted.
Sales Invoicing module pageCollection
Receipts are allocated to customer invoices; supplier payments are allocated to bills.
Banking & Payments module page
Entered once: Purchases and sales post their own journals, so payables, receivables, stock value and profit and loss come from the trades themselves, not from a second round of entry.
The AYBN ERP capabilities behind a trading business.
Each one answers a specific trading problem.
Purchase invoices with cost
Problem: Stock and its cost are worked out separately from purchases.
Supplier bills add stock by store and batch, with cost per unit, and post to the books.
Learn more about Purchase InvoicingCustomer orders and deliveries
Problem: Orders and dispatches are tracked apart from billing.
Orders with partial deliveries, and invoices built from the challans.
Learn more about Sales OrdersPayables and supplier payments
Problem: Supplier dues are missed or paid twice.
Allocate payments to supplier bills, and see payables ageing.
Learn more about Banking & PaymentsReceivables and customer ledgers
Problem: Customer credit is not visible at a glance.
Allocate receipts across invoices, track advances, and see receivables ageing.
Learn more about Banking & PaymentsReturns, credit and debit notes
Problem: Returns do not correct stock and GST.
Sales returns with credit notes, and purchase returns with debit notes.
Learn more about Sales InvoicingProfit and loss and stock value
Problem: Profit is known only at year end.
Profit and loss, periodic P&L and stock valuation from the posted trades.
Learn more about AccountingPurchase orders
Problem: Orders to suppliers are followed up by phone.
Purchase orders with maker-checker approval and partial goods receipts connect buying to stock.
Learn more about Purchase Orders
What AYBN ERP means for traders
Better control over purchases
Every supplier bill updates stock, cost and payables at once.
Profit you can see during the year
P&L and periodic P&L come from the trades as they are posted.
Improved tracking of receivables
Ageing by customer shows whom to call first.
Supplier dues on time
Payables ageing shows which bills are due, and payments clear them bill by bill.
Returns handled properly
Credit and debit notes correct stock, the books and GST together.
One record per party
Suppliers and customers are entered once and used on every document.
Trading before AYBN, and with AYBN ERP.
| Before AYBN | With AYBN ERP |
|---|---|
| Purchases and sales kept in separate books | Purchases and sales post to the same books and stock |
| Stock value estimated | Stock valued at weighted average purchase cost |
| Supplier dues tracked on a list | Payments allocated to bills, with payables ageing |
| Customer outstanding checked in the ledger by hand | Receipts allocated to invoices, with receivables ageing |
| Profit known at year end | Profit and loss and periodic P&L whenever you need them |
| Supplier orders followed up by phone | Approved purchase orders with partial receipts |
How traders use AYBN ERP day to day
Practical jobs your team can do in AYBN ERP.
Buying stock for resale
Enter the supplier’s bill once: stock, cost, GST and payables update together.
Selling on credit
Invoice the customer and follow the outstanding amount in the receivables ageing.
Paying suppliers
Pay several supplier bills in one payment, allocated bill by bill.
Handling returns
Take goods back with a credit note, or return them to the supplier with a debit note.
Reviewing the month
Check periodic P&L, stock valuation and outstanding balances before the month closes.
The AYBN ERP modules behind this workflow
Each module works on the same customers, items, stores and accounts.
Guides for traders
- Guide · Business software
How to choose an ERP for a growing business
A practical checklist for choosing ERP software: map your workflow, test real transactions, check controls and GST support, and ask what is live versus planned.
7 min read - Guide · Business software
Map your lead-to-ledger process before you change software
How to map the journey from enquiry to accounts in your business, find the hand-offs that lose information, and decide what each step should record.
6 min read - Guide · Sales & CRM
Managing sales orders, partial deliveries and billing
How to keep track of what each customer ordered, what has been delivered and what is still to bill, when orders are delivered in parts.
6 min read
Trading Companies: common questions
Does AYBN ERP show what each customer and supplier owes?
Yes. Receivables and payables reports show outstanding amounts by party with ageing, and every party has its own ledger.
How is stock valued?
Purchase invoices record the cost of what you buy, and the stock valuation report values the stock you hold at weighted average purchase cost for the financial year.
Can I handle returns from customers and to suppliers?
Yes. Sales returns with credit notes and purchase returns with debit notes correct stock, the books and GST.
Does AYBN ERP show profit per item?
Not as a separate report today. Profit and loss, periodic P&L and stock valuation are available from the posted trades.
See how AYBN ERP can connect your buying and selling.
We will walk through your own suppliers, customers, trades and collections in a guided demo.