Frequently asked questions

A web-based ERP for GST-registered businesses. It connects leads, orders, deliveries, invoices, purchases, stock, accounting, GST and payments on the same records.

No. Invoices are built from orders and deliveries, and the books and GST reports are built from those invoices and payments, so each step follows from the last.

Growing GST-registered traders, wholesalers and distributors with several users, one or more godowns and credit customers. Retail and electronics businesses use it too.

No. AYBN ERP runs in a web browser. There is no separate desktop or mobile app.

Leads and quotations, sales orders, delivery challans, sales invoices, purchases, returns and notes, inventory, accounting, GST, banking and payments, reports and administration.

Not today. A lead prints as a quotation, and the sales order is entered separately. From the order onwards, deliveries, invoices and payments are linked.

Manufacturing and Service Management are upcoming. They are not available yet.

Yes. Purchase orders go through maker-checker approval before they are issued, goods are received against them in one or more lots, and the supplier’s invoice can be created from the receipts. You can also enter a supplier’s invoice directly.

Yes, through the White Books GST Suvidha Provider (GSP), using your own GSP credentials saved in AYBN. You can also cancel them from AYBN.

Not yet. Today AYBN prepares GSTR-1 and exports it in the GST portal’s JSON format, and prepares GSTR-3B and ITC reports. You file on the portal. Filing through an authorised provider is upcoming.

Yes. Download the GSTR-2A or 2B file from the GST portal and upload it; AYBN matches it against your purchase invoices.

AYBN provides tools that support GST processes. Your business remains responsible for accurate data, correct tax treatment and filing on time.

Yes. Stock is kept per store, you can transfer it between stores, and users can be limited to their own stores.

Yes, both. Complete serial traceability, with the full history of each serial from purchase to customer, is upcoming.

Yes. Each delivery challan updates the delivered quantity on the order, so you can see what is still pending per line.

Physical counts with approved adjustments are upcoming.

No. Sales and purchase invoices, payments, expenses and returns post their own journal entries. Manual journals are available for adjustments.

Trial balance, profit and loss, balance sheet, cash flow, fund flow, day book, cash and bank books, ledgers, receivables, payables and ratios.

Bank statement import and bank reconciliation are upcoming.

Yes. Each role is granted view, create, edit or delete rights per screen, so a sales role can work on sales documents without access to ledgers or bank accounts.

Yes. A user can belong to several companies, with a different role in each, and switches between them explicitly.

They can no longer sign in, and any session they already had stops working.

Approval workflows are upcoming.

You can export reports to Excel, CSV and PDF, download GSTR-1 as JSON, and print or save documents as PDF. Whether a full export of a company’s data is offered has not been confirmed yet.

Yes. Items and accounts (customers and suppliers) can be imported from an Excel sheet. Opening stock and opening balances are entered in AYBN.

The hosting provider and data location have not been published yet. Each company’s records are kept separate from every other company’s.

Permissions are checked on the server for every change, each company’s data is separated, passwords are hashed, sign-in attempts are limited and provider passwords are encrypted.

Documents record who created them, who last changed them and who cancelled them, with dates. A full audit trail of every change is upcoming.

Backup frequency and retention have not been published yet. Until they are, keep your own month-end exports of key reports.

Plan prices are being finalised. You can start free, or contact sales for a quote for your users and companies.

Pricing for upcoming features such as manufacturing and service management will be announced when they become available.

Yes, for e-Invoice and e-Way Bill. The GSP account and any charges for it are between you and the provider.

Yes. Sign up with Start Free, create your company, then add masters, opening stock and balances. The documentation walks through each step.

Yes. The Team and Multi-company plans include a guided set-up of your masters, opening stock and balances, and a walkthrough for your team.

Start at the beginning of a month or financial year, bring in items, parties, opening stock and balances, then run both systems side by side briefly to check the numbers.

Read the documentation and FAQs, use the contact form, or e-mail acsaybn@gmail.com or call 7668845647. Support hours have not been published yet.

New features and improvements are listed on the product updates page, with dates.

The White Books GSP for e-Invoice and e-Way Bill, your own mail server over SMTP, GST portal files (GSTR-1 JSON out, GSTR-2A/2B in) and Excel exports.

Not yet. Connecting your mail server is available today; invoice e-mails and WhatsApp updates are upcoming.

There is no public API for customers.