Give Every Serialised Item Its Own Identity.
Keep a register of serial numbers for each item in AYBN ERP. Add them one at a time, or generate a whole range with a prefix and suffix in one step.
AYBN ERP — From Lead to Ledger, Everything Connected.
- Serial registerSerial numbers kept per item
- Bulk rangePrefix, start number, count and suffix
- Preview firstCheck the range before saving
- No duplicatesUnique within each item
- Opening stockLinked to the item’s opening batch
Serial numbers kept in spreadsheets get lost and duplicated.
For electronics, appliances and equipment, the serial number is what warranty and service conversations start from.
Serials in a spreadsheet
A separate file of serial numbers drifts away from the stock it describes.
Duplicate serials
The same number gets entered twice, and nobody notices until a customer calls.
Hours of typing
A new shipment of a few hundred units means a few hundred serials typed by hand.
A serial register that lives with the item.
In AYBN ERP serial numbers belong to the item record. Generate a range in one step, keep every number unique within the item, and link in-stock serials to the item’s opening stock batch.
Receives: Your item catalogue, and opening stock by batch.
Feeds: Serial numbers sit with the item in inventory. Capturing them on purchases, challans, invoices and returns is upcoming.
AYBN ERP — From Lead to Ledger, Everything Connected.
What you can do with Serial Tracking in AYBN ERP
The capabilities that matter most day to day, each connected to the rest of the ERP.
Serial register per item
Add serial numbers to an item one at a time.
Bulk serial generation
Generate a range from a prefix, start number, count and suffix, up to 5,000 at a time.
Preview before saving
See the generated serial numbers before they are added.
No duplicate serials
Each serial number is unique within its item.
Linked to opening stock
In-stock serials are linked to the item’s opening stock batch when you post opening stock.
Upcoming in Serial Tracking
UpcomingSerials on purchases, challans and returns
UpcomingSerial numbers will be captured and checked on purchases, delivery challans, sales and returns.
Complete serial traceability
UpcomingYou will trace any serial number from the day you bought it to the customer who has it.
Serial status and location
UpcomingEach serial will show where it is and who holds it, with a full event history.
Duplicate-dispatch protection
UpcomingThe same serial number will not be dispatched twice.
Warranty lookup by serial
UpcomingService Management will check warranty and service history by serial number.
Learn more about Warranty lookup by serial
See Serial Tracking in a guided demo
We will walk through it with your own products, customers and documents.
Serial numbers today, and where they are going.
The register and opening-stock link are live. Capture on documents and traceability are upcoming.
- StepAvailable today
- StepUpcoming
- Not linked yet
The Serial Tracking workflow
- Item
- Serial Register
- Opening Stock
- Serial on Purchase (upcoming)
- Serial on Delivery (upcoming)
- Warranty & Service (upcoming)
Steps with a clock are upcoming.
Item
Serialised items sit in your item catalogue like any other.
Serial register
Add serials one at a time or generate a range.
Opening stock
In-stock serials are linked to the item’s opening batch.
Serial on purchase and delivery
UpcomingSerials will be captured on purchases and challans.
Warranty and service
UpcomingService jobs will look up warranty by serial.
Generate hundreds of serial numbers in one step.
Enter a prefix, a start number, how many you need and a suffix. AYBN ERP shows the range before saving it to the item.
- Choose the itemAny item in your catalogue
- Set the patternPrefix, start number, count, suffix
- PreviewCheck the generated numbers
- SaveDuplicates within the item are refused
Diagram of bulk serial generation. See it in a guided demo.
What it means for your business
Less typing
Generate a full range of serials instead of keying each one.
No duplicate numbers
Each serial is unique within its item.
Serials beside stock
The register lives with the item, not in a separate file.
Practical guides related to Serial Tracking
- Article · Inventory
Batch and serial tracking: which one does your business need?
The difference between batch tracking and serial number tracking, when each is worth the extra data entry, and how they help with cost, returns and warranty.
5 min read - Guide · Service management
Service job cards: running a repair workflow from intake to invoice
How a service or repair business can run every job on a job card: intake, diagnosis, estimate and approval, parts, completion, billing and service history.
6 min read - Comparison · Comparisons
Manual stock registers vs inventory management software
A fair comparison of paper or spreadsheet stock registers and inventory software: accuracy, multiple godowns, batches and serials, valuation, effort and cost.
5 min read
Serial Tracking: common questions
What is serial number management?
Serial number management keeps a record of the unique number on each unit of a serialised item, such as a laptop or an appliance. In AYBN ERP serial numbers are kept per item.
Can I generate serial numbers in bulk?
Yes. Enter a prefix, a start number, a count and a suffix to generate up to 5,000 serials at a time, and preview them before saving.
Can the same serial number be entered twice?
Not for the same item. Each serial number is unique within its item.
Are serial numbers linked to stock?
In-stock serials are linked to the item’s opening stock batch when you post opening stock. Capturing serials on purchases, challans and invoices is upcoming.
Can I trace a serial number from purchase to customer?
Not yet. Complete serial traceability, from purchase to the customer who holds the unit, is upcoming.
See How AYBN ERP Can Connect This Workflow
Bring your sales, inventory, accounting, GST and payments together in one connected ERP.