Follow Every Batch From Purchase to Delivery.
Record the batch on every purchase, keep its cost, move it between stores and pick it on every delivery, so batch-wise stock is always clear.
AYBN ERP — From Lead to Ledger, Everything Connected.
- Purchase invoiceBatch number and cost per unit
- StoreBatch stock held by store
- TransferBatch moved to another store
- Delivery challanBatch picked on the line
- Sales invoiceBatch carried on the invoice line
Batches tracked on paper cannot answer simple questions.
Which batch did we send this customer? What did that batch cost? Where is the rest of it?
Which batch went where
Deliveries do not record the batch, so recalls and complaints start from scratch.
Mixed costs
Different purchase prices are averaged away, and margins are guesses.
Batches split across godowns
Part of a batch moves to another store and the trail is lost.
The batch travels with every document.
In AYBN ERP the batch is set on the purchase invoice (or opening stock), keeps its own cost, moves with stock transfers, and is picked on each delivery challan and invoice line.
Receives: Purchase invoices and opening stock, which create the batch and its cost.
Feeds: Delivery challans and invoices draw from the batch, transfers move it between stores, and batch cost feeds stock value.
AYBN ERP — From Lead to Ledger, Everything Connected.
What you can do with Batch Management in AYBN ERP
The capabilities that matter most day to day, each connected to the rest of the ERP.
Batch on purchases
Enter the batch number on each purchase line; leave it blank to use a default batch.
Batch cost
Each batch keeps its cost per unit from the purchase.
Opening stock batch
Opening stock is held in its own opening batch, with its value.
Batch transfers
Move a batch from one store to another; the transfer records which batch moved.
Batch on deliveries
Pick the store and batch on each delivery challan line.
Batch on invoices
Invoice lines carry the batch, including direct invoices that take stock out.
Upcoming in Batch Management
UpcomingBatch-wise stock counts
UpcomingYou will count stock by store, item and batch, and post approved differences.
Batches for finished goods
UpcomingManufacturing will receive finished goods into stock with batch numbers.
Learn more about Batches for finished goods
See Batch Management in a guided demo
We will walk through it with your own products, customers and documents.
One batch, from bill to customer.
Each document records the batch, so you can follow it from the supplier to the customer.
The Batch Management workflow
- Purchase Invoice
- Batch Stock
- Transfer
- Delivery Challan
- Sales Invoice
- Valuation
Purchase invoice
The batch is created with its cost per unit.
Batch stock
Stock is held by store and batch.
Transfer
The batch moves to another store with a transfer document.
Delivery challan
The batch is picked on the delivery line and stock goes out.
Sales invoice
The invoice line keeps the batch it was billed from.
Valuation
Batch cost feeds the stock valuation report.
See batch stock beside every movement.
Batch numbers appear on purchase invoices, challans, invoices and transfers, so the trail is on the documents themselves.
- Purchase invoiceAdds stock with batch and costStock in
- Stock transferFrom one store to anotherMoves
- Delivery challanAgainst the customer orderStock out
Stock, kept by store
- Stock by store
- Batches and serials
- Minimum stock levels
- Stock valuation
Diagram of how stock moves by store and batch. See the real screens in a guided demo.
What it means for your business
Know which batch went where
Every delivery line records its batch.
Real cost per batch
Margins start from what that batch actually cost.
Batches across stores
Transfers keep the batch intact as it moves.
Practical guides related to Batch Management
- Article · Inventory
Batch and serial tracking: which one does your business need?
The difference between batch tracking and serial number tracking, when each is worth the extra data entry, and how they help with cost, returns and warranty.
5 min read - Article · Inventory
Inventory valuation methods: FIFO, weighted average and batch cost
How the main stock valuation methods work, why the method changes your profit and closing stock, and what to check so your stock value can be trusted.
6 min read
Batch Management: common questions
What is batch management?
Batch management tracks stock in lots that were bought or made together, so you know each lot’s quantity, cost and where it went. In AYBN ERP batches are set on purchases and opening stock.
Is cost tracked by batch?
Yes. Each batch keeps its cost per unit from the purchase, and that cost feeds stock valuation.
Can I choose the batch when I deliver?
Yes. Each delivery challan line picks the store and batch the goods leave from.
Can I move a batch to another store?
Yes. A stock transfer moves stock from a batch in one store to another store and records which batch moved.
What if a purchase has no batch number?
Leave the batch blank and AYBN ERP uses a default batch for that item.
See How AYBN ERP Can Connect This Workflow
Bring your sales, inventory, accounting, GST and payments together in one connected ERP.