A supplier invoice affects four things at once: stock, the cost of the items, what you owe the supplier and the input tax credit you may claim. Entering it once, carefully, keeps all four right.
Enter the invoice exactly as received
- Supplier invoice number and date exactly as printed: these are what GSTR-2B matching uses.
- Quantities, units and the store where goods were received.
- Batch details where you track batches, so cost follows the batch.
- Tax as charged by the supplier.
Returns and price differences
When goods go back or a price is reduced, record a purchase return or a debit note against the original invoice instead of editing it. Stock, the supplier balance and tax then all adjust from one document.
Pay against invoices
Allocate each supplier payment to the invoices it settles, so the payables list matches the supplier’s statement.
General information about GST processes, last reviewed on 18 October 2026. Rules, limits and due dates change by notification; this is not tax advice. Confirm what applies to your business with your tax adviser.